General

Additional services which are not normally provided by the facility, such as sound and lighting equipment, extra electrical and utility services, etc., must be furnished by the facility user, who must also assume all necessary expenses.

Amplified Sound

Amplified sound is only allowed when all three (3) Bluebonnet or Pecan Rooms have been reserved. Under NO circumstances will there be an exception to this policy. Amplified sound includes, but is not limited to microphones, DJ’s, bands, musical instruments, etc. If you have reserved any less than three (3) rooms, you may only bring a radio or small CD player for your function.

Equipment

All of the facility's equipment (tables, chairs, linens, etc.) will remain in the building at all times. Renters must not sit or stand on tables, as they are designed for limited weight capacity. Special Services like DJs are only allowed if all three Bluebonnet or Pecan rooms are rented.

Facility Attendants

During scheduled events, the Facility Attendants shall be available in a control center area of the building to oversee all activities in the building. The Facility Attendants shall have unlimited, unrestricted access to any room in the facility. At no time shall the Facility Attendants be asked to perform any personal services in conjunction with the scheduled event.

Setup

The Civic Center Staff will set-up and take down all tables and chairs. Renters should have their floor plans returned to the Civic Center Administrative Office in at least 2 weeks (10 working days) after the date of purchase to ensure a proper room set-up and to accommodate linen. If the floor plan is not received by this period, the set up will be the responsibility of the lessee and linen may not be provided. Floor plans can be sent in person, e-mail or fax. The Parks and Recreation fax number is 972.230.5796. It is the lessee's responsibility to confirm that a floor plan has been received.

Pecan Rooms: Each room holds 40 people with tables and chairs, 50 people with chairs only. With each room you get 50 chairs, 5 rectangle tables, and 5 round tables.

Bluebonnet Rooms: Each room holds 70 people with tables and chairs, 100 people with chairs only. With each room you get 100 chairs, 10 rectangle tables, and 10 round tables.

Round Tables: Each table is 60” in diameter and will seat 6 people comfortably.

Rectangular Tables: Each table is 6’ x 2.5’ and will seat 3 people on each side.

Table Linens

Table linens are available at an extra cost of $3 per linen. The Facility Attendant will remove the linens. The availability of linens is not guaranteed if the floor plan is not received by the designated date or if the reservation is made less than ten (10) business days in advance.

Alcohol Permit

All patrons renting the facilities that wish to serve alcohol must purchase a $50 permit to serve alcohol. Patrons must contact the DeSoto Police department to have officers present at the rental. There must be a minimum of two officers per 100 guests.